? Planning, coordinating and supervising functional requirements for the Technical
Director and providing dedicated secretarial/administrative assistance for routine
work for the office.
? Coordinating with the internal cross-functional departments, offices, for smooth
execution of day-to-day business operations.
? Managing email and internet operations. Writing articles and Newsletters.
? Maintaining Filing, Dispatching and receiving Couriers, and keeping Records etc.
? Organizing travel itinerary, arrangement of tickets, hotel, & airport transfers, visa &
? Calendar Management & Client Visit Management. Arranging regular meetings.
? Handling internal communication. Maintaining the confidential files/data bank for the
? Remittance and record maintenance of payments of Credit Cards/Mobile Phones of
? Should be able to travel nationally and internationally for meetings and events.
? Preparing market research reports.
Responsibilities and Duties :-
? A significant part of the job includes communication and coordinating with people
throughout the company, and sometimes with clients as well, depending on the type
of business. The ability to be professional, clear, articulate, and accurate, both
verbally and in writing, tops the list of requirements for impeccable communication
? Necessary computer-based skills include the ability to set up and maintain email
systems, file sharing systems, and calendars, as well as proficiency with statistical
software, publishing software, and databases.
? Strong interpersonal skills are also a necessity for interacting with clients, training
other administrative staff, and working with CEO's and top level managers. Since
executive assistants often handle sensitive company information, it is important to not
only be able to maintain proper confidentiality, but also to always behave in a way
that suggests personal discretion and integrity. In short, it is necessary to inspire
? An executive assistant needs to not only handle his or her own time well, but also
that of the boss. That means coordinating the needs and demands of multiple people
in order to create a workable schedule and then often changing that schedule on
short notice as situations change. The job also includes tactfully making sure the
executive stays on schedule, without getting distracted.
Required Experience :- 1 to 5 Years.
Skills and Qualifications
? Research Skills :- Research is itself a skill, requiring a familiarity with multiple
search engines as well as the information resources that are relevant in the particular
fields of interest to the company. Without these abilities, an executive assistant would
not be able to prepare the reports the executive needs.
? Executive Assistant Skills :-
? Technical Skills.
? Coordinating Video and Audio Conference Calls.
? Creating and Maintaining Databases.
? Microsoft Office Tools - Microsoft Excel, Microsoft Outlook, Microsoft
PowerPoint, Microsoft Word.
? Administrative Skills:-
? Administrative Support.
? Client Relations.
? Event Planning and organizing meetings.
? Preparing Reports and Processing Expense Reports.
? Travel Arrangements.
? Taking Meeting Minutes.
Experience:- IAs a Secretary/PA/Executive Assistant at least 1 year (mandatory).
Education:- Bachelor's (mandatory).
technical skills,creating and maintaining databases,client relations,a......
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